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This is the "Circulation Policy" page of the "John Spellman Library" guide.
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John Spellman Library  

Last Updated: Nov 9, 2017 URL: Print Guide RSS Updates

Circulation Policy Print Page

Circulation Policy

A. Registering as a user:

Students are automatically registered for the quarter in which they are enrolled. All employees are registered automatically once their employment documents are completed. Community users register at the main library counter, and must provide picture ID and proof of residence within Grays Harbor or Pacific Counties. Community user registration expires at the end of the fiscal year, after which it may be renewed.

B. General notes about community user privileges:

Informational materials (books, magazines, DVD’s, etc.) may be borrowed by a community patron, but are subject to recall if requested by a student or employee for college related use. Community users may not borrow equipment without special permission from the Associate Dean for Library, E-Learning, and Media Services. Conditions of access to on-line services are typically governed by contract with the company providing the service (see that section below.) Interlibrary borrowing is not provided to community users.

C. Circulation periods, availability of renewals, notices, how overdue and lost status is determined:

  1. Printed books in the main collection:
    1. Circulation period: 2 weeks for students, staff, or community users; faculty for 90 days; loans to other libraries for Interlibrary Loan are for 30 days. All items may be renewed twice, unless another user has requested it. Other special circulation periods may be established if usage requires.
    2. Status: Materials kept beyond the stated due date will generate two overdue notices; after 14 days from the second, or final, notice, the status of the materials will be designated as being lost and will be dealt with as explained in section E below.
  2. Non-circulating printed books: certain books may be designated non-circulating, so they may be reliably available for quick reference; also, certain expensive or irreplaceable materials may be also be designated as non-circulating.
  3. Printed journals:
    1. Circulation period: 2 weeks for students, employees, or community users. Requests from other libraries will be met by photocopying the article (consistent with copyright law) rather than lending the issue.
    2. Status: Overdue processes are the same as for books (see section C.1 above.)
  4. Audio Visual Materials (discs, tapes, etc.)
    1. Circulation period: students, staff, and community users 3 days, faculty 28 days,
    2. Status: Overdue processes are the same as for books (see section C.1 above.)
  5. Electronic media: we will attempt to offer all e-materials to all users at all times and at all places with electronic access. However, contracts with individual providers may prohibit this, and we will comply with those contracts. The most common contracts allow use of the e-resources by anyone from computers within the library, but prohibit remote use by persons other than GHC students or employees, who will need to authenticate to verify their student/employee status when attempting to use from off campus.
  6. Equipment:
  7. only students and employees may borrow equipment.  We request faculty to notify Media Lab staff of projects being assigned, and students will need to identify the class project to qualify for loan.
    1. Regular equipment:
      1. Circulation Period: Due dates set individually, based upon the needs of the project.
      2. Status: Overdue processes are the same as for books (see section C.1 above.)
    2. Expensive: equipment either higher priced, or delicate, will be designated expensive, and may be restricted to in-library use only. Only available to students or employees . 
      1. Circulation period: Due dates set individually, based upon the needs of the project.
      2. Status: Failure to return at stated time due will result in its immediately being designated as lost (no overdue notices).
  8. Academic Reserves
  9. (printed materials and equipment)
    1. Library owned:
      1. Circulation periods available include: library use only; overnight; 3 day; 2 weeks, or for full quarter, as selected by the instructor. Instructor may contact us with permission to offer variance for an individual circumstance.
      2. Status: Failure to return at stated time due will result in its immediately being designated as lost (no overdue notices.)  We may contact instructor to assist in obtaining the return of overdue or missing reserve materials.
    2. Instructor owned: Circulation periods and status designations are the same as for Library owned. Materials will be bar coded, and if requested by the owner can be tattle-taped as well.
  10. Interlibrary Loans which we borrow: due dates, renewal availability, and all status determinations will be set by the lending library.

D. Use of installed equipment: including guest computers, printing, etc.

Access and conduct regarding computers as described under Board Operational Policy 407, section IV.A.21 and Board Operational Policy 521 shall apply to all library media center users, and all equipment types. Most computers are available to registered students only; a limited number of machines are set up for general access. Since these are intended for quick reference use is restricted to 30 minutes, although students may use them longer when the other machines are not available. Excessive printing is discouraged.

E. Fines, fees, costs, and penalties:

  1. No penalties are levied solely on the basis of an item's being overdue from the collection of the John Spellman Library.
    1. However, as described in section C above, after some period of time items will be considered lost, and replacements will be ordered.  At such time, the items will be designated as lost (and no longer "overdue,") and the policies described in this section will apply.
    2. Materials borrowed from another library (InterLibrary Loan) may have penalties established by the loaning library for overdue materials. See section 2.b below.
  2. Amounts due for lost or non-returned information resources:
    1. Books, journals, audio visual materials owned by the Spellman Library: once an item has been declared lost costs will be charged at its original purchase price, plus $7.50 processing fee. If that original price cannot be determined, cost will be estimated at an average of $40.
    2. For ILL’s borrowed from another library: Fines due to a lending library for overdue or loss/damages will be passed on to the borrowing user; routine costs of borrowing such as shipping, or transaction fees charged by the owning-library, will be absorbed by us.
  3. Equipment:
    1. If not returned, then costs will be charged at full original cost plus $7.50.
    2. Kits returned with parts, media cards, or cables missing: with permission from library media staff, borrowers may be allowed to replace the missing pieces.  Advanced permission must be obtained, however, to ensure the replacement is acceptable.
    3. Damaged: if damaged beyond our ability to repair, then costs will be imposed as if it were lost.
  4. Under Board Operational Policy 517, registration in classes, provision of transcripts and grades, etc. may be denied if a fine or fee is owed to the library. Individual voluntary arrangements for remittal of outstanding debt may be arranged.

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